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Church Administration Assistant

Glen Ellyn Covenant Church Glen Ellyn, Illinois, United States
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Experience

:

1 year - 3 years

Salary

:

Negotiable

Job Type :

:

Full-time

Job category

:

Church Clerical/Office

Apply before :

:

Sat Apr 11, 2020
Posted Date

:

Fri Feb 21, 2020

Job Denomination

:   Evangelical Other

Job Summary

Job Description




Church Administrative Assistant


Position: Full-time, with benefits – 32 hours/week Reports To: Lead/Senior Pastor


Position Description


The church administrative assistant offers clerical support to pastors and staff in the church’sadministrative offices. The position requires a strong attention to detail, the capability to communicate well with congregation members and visitors, ability to stay organized, as well as the ability to maintain a welcoming hospitable office environment for church members and visitors.


The church administrative assistant handles a wide range of office tasks, from database management to answering phones to responding to emails, and acts as a liaison between the congregation and church’sadministrative branch.


Essential Duties and Responsibilities:


Administrative/General Office & Reception


Assist/support pastors and staff, ministry and leadership team members, congregation members as needed or when requested.
Type, proof, print and assemble weekly bulletin and insert and special service bulletins. Coordinate Life in Community announcements with director of worship and pastors.


Solicit and compile monthly LT reports.
Archive team and LT minutes/official documents.
Solicit and compile annual report.
Create forms for office use.
Receive and distribute mail, accept deliveries.
Service calls for office equipment.
Order coffee and office supplies/paper.
Order kitchen and building supplies when requested.
Coordinate office volunteers.
Create online signup forms.
Limited administrator duties for phone system, website, membership database (Breeze).


Calendar/Scheduling/Maintenance


Track/Schedule events and building usage and rental requests for GEECC and Anugraha/BSBC congregations; staff time off; keep church calendar. Update in google calendar, bulletin insert, website.
Provide updated building usage schedules to snowplowing service.


Coordinate weekday and weekend setups, cleaning with custodial crew.
Notify facility or property and equipment manager of building needs when noted.




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Communications


Create or update webpages/banners/website forms regularly.
Create and send Covenant Currents e-newsletter.
Prepare weekly slideshow for Higher Grounds monitor & update bulletin board announcements. Process churchwide mailings and emails.
Prepare staff meeting “dashboard.”


Membership Tracking


Track attendance names and numbers in appropriate spreadsheets; compile numbers for ECC and Annual Report.
Keep record of pastoral acts (births, baptisms/dedications, membership changes, confirmations, marriages, deaths).


Enter updates to member database.
Create reports/lists from database as requested. Create membership directories when requested.


Membership Care


Answer phones and emails, answer inquiries, direct calls or relay messages.
Receive and track prayer requests and provide to pastors and weekly email prayer letter volunteer; update and send prayer letter when volunteer unavailable.
Notify all pastoral staff of member hospitalizations, pastoral needs, urgent prayer requests, etc. Prepare baptismal/dedication certificates.
Order sympathy plants for member families who have experienced a death.
Keep record of visitors, changes of address, requests for contact/interest in, and inform pastoral or ministry staff if appropriate.
Assemble new membership class materials.


*Other duties as assigned or requested.


Required Knowledge, Skills and Abilities


Committed follower of Christ, the Church, and the mission of Glen Ellyn Covenant Church.
Proficient in Office 365 (Word, Excel, PowerPoint, Publisher), Google calendar, Mailchimp, Squarespace, and Adobe.
Professional attitude with a can-do spirit that is resourceful, organized, anticipates needs, and is creative in problem solving.
Able to clearly and effectively communicate written and verbal information to congregation and visitors. Friendly and courteous. Relates well to all kinds of people and builds effective team relationships. Demonstrates patience and understanding when communicating with coworkers, congregation members, and visitors to the office.




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Education and Experience


Minimum of high school diploma required. Basic office work experience required.


Work Environment and Expectations


The majority of the workday will be spent in an office setting. Some light walking and lifting is required.


Office Hours: Monday -Thursday, 9:00 a.m. to 4:00 p.m. Friday, 9a – 1p. These hours may vary slightly, depending on need.


Church administrative assistant will either attend Glen Ellyn Covenant Church or, if a member at another local church, will commit to attending Glen Ellyn Covenant once a month.


Job review will occur after first 90 days, yearly evaluations will follow.
To apply, please send resume with cover letter to [email protected].




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